Your sheet shows what was true last week. Budget problems start this week.
Google Sheets is free, shared, and everyone knows how to use it. That is why most portfolios start there. But a sheet only knows what someone typed into it, so an overrun or a double booked team member often shows up after it is too late to fix cheaply. Vaizy keeps that picture current for every project.
Free for 14 days. No credit card needed.
The short version
Getting the portfolio view
Built by hand from a tab per project, and only as current as the last person who updated it.
Select multiple projects and see combined cash flow, shared team load, and risk in one view, any day of the week.
Budget health
Possible with formulas, if someone builds and maintains them. Many teams skip it.
Cost and schedule performance (CPI and SPI) calculate automatically from your milestones and financials.
When a formula breaks
With everyone editing the same file, anyone can overwrite a formula, and the mistake travels into the next report.
There are no formulas to maintain. Numbers update as milestones, budgets, and team allocations change.
AI on your data
Gemini can help write formulas and summarize a sheet. It does not know how your projects, people, and budgets relate to each other.
On the Pro plan, ask questions about your own projects and get answers grounded in your live workspace. Names are masked before anything reaches the AI model.
Who sees what
You share the file, or a copy of it. Keeping the money away from part of the team means keeping separate files.
Managers see the finances. Members see their own work, and nothing more.
What running a portfolio in a shared sheet costs
A shared sheet feels safer than an Excel file on someone's laptop, and in some ways it is. But the core problem stays the same: the sheet shows what was true when someone last updated it, not what is true now.
With Google Sheets
A budget overrun is found when someone asks about it in a meeting, not when it first shows in the numbers.
With Vaizy
Budget health updates on its own, so a problem is visible as soon as it exists.
With Google Sheets
A contractor working 60 percent on one project and 40 percent on another is split by hand, and the split is easy to get wrong.
With Vaizy
Costs for salaried and contractor time are prorated correctly across project allocations, without a manual step.
With Google Sheets
Someone sorts one column without the rest, and half the rows now belong to the wrong project.
With Vaizy
Projects, milestones, people, and costs are linked records, so they always stay together.
With Google Sheets
Giving a client access means sharing the file, with every tab and everyone else's numbers in it.
With Vaizy
Member accounts get a scoped view of their own work, without access to financials or other people's data.
Feature by feature
| Feature | Google Sheets | Vaizy |
|---|---|---|
| Portfolio & Projects | ||
| Cross-project data stacking | ||
| Configurable portfolio dashboard | Manual master sheet | |
| Milestone tracking | Manual per tab | |
| Spreadsheet import with column matching | CSV import, no column matching | |
| Cross-project cash flow tracking | Manual rollup tab | |
| Risk & Analytics | ||
| Automatic EVM (CPI, SPI, variance) | Manual formulas, if maintained at all | Pro plan |
| Portfolio-wide risk register | Separate tab or file | |
| AI grounded in your live project data | Formula help and summaries per sheet | Pro plan |
| Manager / Member scoped access | Share the whole file or none of it | |
| Data & Security | ||
| EU hosted, under GDPR | Data regions on some Workspace plans | |
How pricing compares
Free with a Google account, or part of a Google Workspace subscription you likely already pay for. The direct cost is close to zero. The real cost is the manual work, and the problems it misses.
Vaizy uses transparent, self-serve, per-seat pricing for Manager accounts, published on the pricing page with Essential and Pro tiers billed monthly or annually, plus an Enterprise tier available on request. Team members who need a scoped view get a Member seat. Essential includes 5 and Pro includes 10 during the beta, and extra seats are billed per seat. Nothing requires a sales call to see the price.
Common questions
Is Vaizy trying to replace Google Sheets entirely?
No. Sheets is a fine tool for a lot of things. Vaizy replaces one specific job: the portfolio tracker you keep updating to see cash flow, team load, and risk across all your projects at once.
Can I bring my existing Google Sheet into Vaizy?
Yes. Download it as Excel or CSV and import projects, milestones, team, risks, and budgets, with column matching and validation before anything is published. Your structure does not need to match Vaizy's before you start.
Can I still link to my sheets?
Yes. Add a link to a deliverable and Vaizy recognises it as a Google Sheet and shows it with a badge, so the detail stays one click away.
Why does EU hosting matter?
Vaizy is incorporated and hosted in the European Union, under Dutch law and GDPR. For teams handling client financial data under GDPR, that is often a requirement, not a preference.
Free for 14 days. No credit card needed.
Start Free TrialGoogle Sheets is a trademark of its respective owner. Vaizy is not affiliated with, sponsored by or endorsed by Google Sheets. Information about Google Sheets was last checked against the Google Sheets website on 17 October 2026 and may have changed since.